Incurred Cost Electronically (ICE) Model

Version 2.0.1b (Released September 2010)

The ICE Model, which is the electronic version of the "Model Incurred Cost Proposal" in Chapter 6 of the DCAAP 7641.90, provides contractors with a standard user-friendly ICE submission package that will assist them in preparing adequate incurred cost proposals in accordance with FAR 52.216-7, "Allowable Cost and Payment" (see note 1 below).  To assist contractors in meeting this requirement, this web page provides Version 2.0.1a of DCAA's electronic model incurred cost proposal. 

NOTE: ICE Version 2.0.1 corrects errors found in version 2.0.0. Contractors who were using the previous version of ICE should review our "Audit Alert on the Use of the Incurred Cost Electronically (ICE) Model" to determine what impact, if any, these errors might have on their submission.

The ICE Program changes included with this current version are summarized in the document, ICE Program - Version Notes.

If this is your first experience with the ICE Model, please contact your local DCAA Office to discuss the model and its requirements before preparing the proposal.

To download and execute the ICE Model files:

1. Create a folder on your C drive, and name it ICE.
2. Download ICE to the new ICE folder.  Then select "close."
3. Locate the ICE file in your ICE folder using My Computer or Windows Explorer.
4. Before you open the ICE file, please see note 2 below.
5. Double-click on ICE and the WinZip dialog box will open.
6. Make certain the folder specified in the "selected folder" field is the ICE folder.
7. Press the "Unzip Now" button and the files will extract.
8. From the WinZip dialog box, press the "Close" button to exit.
9. Your ICE folder will now show the ICE file plus one Word (.doc) file and two Excel (.xls) files.
10. Open both ICE_Model.xls (see Note 3 below) and ICE MANUAL.doc.  ICE_Model.xls is linked to the ICE MANUAL Index.  The manual includes user instructions, the purpose of each schedule, and identifies the linking among schedules in ICE_Model.xls.  The second Excel file (ICE_Demo.xls) can also be opened to view completed sheets and formulas while inputting into ICE_Model.xls.

Note 1:  Please note that while the ICE model is intended to aid the contractor in providing an adequate submission to DCAA, its use does not guarantee that the submission will be judged adequate. It is the purview of your cognizant DCAA Office to determine, in the judgment of the auditor reviewing your submission, whether or not it is adequate, regardless of what model is used.

Note 2:  The process of unzipping the updated files will overwrite existing files in the target folder if the old files share the same name as the updated files. If you have an existing version of the workbook named "ICE_Model.xls" containing data you wish to keep (e.g., a prior year ICE_Model.xls), be sure to make a back-up copy or rename it.

Note 3:  The ICE workbook contain macros to apply changes based on the information input on the Setup worksheet. In order for the workbook to work properly, macro security should be set to Medium and you should click the Enable Macros button when prompted when opening the workbook.

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